One deal. One motion.Five systems behind it.
Hotel group sales runs through five systems and three handoffs before it closes. Hippo Rev runs all of it as one motion — follow a single RFP from the second it arrives to the day it books, and watch where the work actually happens.
Built for VP Sales and Directors of Sales at full-service hotels and management companies.
From inbox to booked, without a single handoff dropped.
A planner sends one RFP. Here's exactly what Hippo Rev does with it — and where your seller steps in. Every step carries full context to the next. Nothing gets re-keyed.
The inquiry lands — and is seen instantly.
The RFP arrives on Cvent (or email, phone, web, an AI assistant). Hippo Rev captures it within seconds, dedupes it against existing leads, scores it against your ICP, and routes it to the right seller. No inbox to check. Nothing sits unread over a weekend.
The proposal builds itself — priced from your systems.
Missing details get chased from the planner automatically. Availability is pulled from your PMS, rates from your RMS, meeting space and F&B assembled into a personalized proposal. What took a seller hours across five tabs is ready in minutes.
Your seller reviews, adjusts, and sends.
The complete proposal lands in the queue. The seller checks the pricing, adjusts the room block, adds the relationship touch only a human can — and clicks send. Hippo Rev did the assembly. The seller owns the decision.
The deal stays alive until it books.
Once it's sent, Hippo Rev tracks every open and view, answers planner questions 24/7, and re-engages the moment a deal stalls — by intent, not a calendar reminder. When the planner books, the next group from that account is already queued for win-back.
The agents are the count. Coordination is the moat.
Anyone can ship an AI agent. The difference is whether the agents share state, hand off context, and run as one motion across your stack. Point solutions fix one handoff. Only a platform runs the whole deal.
Shared state
Every agent reads the full deal context — channel, fit score, planner history, missing details, engagement signal. A lead captured at 8am Tuesday carries its full state all the way through Convert and Grow.
Handoffs, not dead-ends
Capture hands the qualified lead to Convert. Convert hands the sent proposal to Grow. Grow re-engages stalled deals back into Convert. The platform is a loop, not a one-way funnel.
Human control
Every proposal is reviewed by a seller before it leaves. Every pricing decision is auditable. Hippo Rev does the work — your team makes the calls.
Every agent. One job each. All sharing state.
Thirteen agents across three stages. Each has one canonical job; none are standalone tools — they're the moving parts of one coordinated platform.
Capture
Convert
Grow
Proposal sent to deal closed, nothing goes cold.
From the moment a proposal leaves the seller's queue, Grow tracks engagement, answers planner questions, and runs structured follow-up sequences — so no deal is ever forgotten, and sellers only engage at the right moment.
Day 0
Proposal sent
Tracking begins
Proposal delivery confirmed. Deal Room activated. Engagement tracking begins immediately.
Hour 1+
Signals tracked
Real-time
Proposal opens, time-on-page, forwarding. Every engagement signal surfaced to the seller.
24/7
FAQ answered
Always on
Planner questions answered instantly at any hour. No delay waiting on a seller to respond.
Day 3–14
Follow-up runs
Structured
Signal-triggered follow-up sequences. Warm deals get urgency; quiet deals get re-engagement.
Ongoing
Deal closed
Or recycled
Won deals flow to PMS. Lost deals enter a re-engagement track for next quarter.
It runs on the systems you already have.
Hippo Rev reads from and writes to your existing stack. Nothing migrates. Every action is auditable back to its source system.
RFP portals
Polled continuously. Inquiries pulled into unified intake within seconds.
PMS
Pulls room availability, meeting space, F&B inventory, event scheduling.
RMS
Pulls group rates, demand forecasts, revenue strategy guardrails.
CRM
Reads account history. Writes new leads, proposals, deal state, follow-ups.
Watches mailboxes. Sends planner follow-ups, FAQ responses, re-engagement.
Calendar
Writes scheduled follow-ups, site visits, and planner calls.
The compounding effect.
What hotels see in the first 90 days when all three stages run together — capture rate compounds into faster response, faster response compounds into higher win rate.
100%
Inquiry capture rate
Every channel monitored. Nothing leaks between systems.
12×
Faster proposal turnaround
Hours to minutes. Sellers review instead of assemble.
+25%
Higher win rate
Speed, follow-through, and signal-driven re-engagement compound.
3.2×
Pipeline coverage lift
Capture, Convert, and Grow compounding into one motion.
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