Your AI teammate for group sales
Hippo Mate does the 70% of group sales that's pure admin — capture, build, answer, chase — so your Director of Sales spends 100% of their time closing. He works the deal while your team sleeps.
Captured RFP — Acme Sales Kickoff
Built proposal & ranked priorities
Answered planner — attrition policy
Flagged hot — Gartner reopened pricing
All inquiries handled. Gartner just reopened pricing and forwarded it to procurement — good moment to reach out.
Mate captures 100% of incoming RFPs the moment they land — email, Cvent, or your booking portal — and reads what each planner actually needs.
Hand off the busywork. Mate builds the proposal, answers planner questions, and chases the follow-up — autonomously, around the clock.
Faster responses, sharper proposals, and perfect timing on follow-up. Your team closes more, with a fraction of the admin.
Mate's workspace
This is what your team sees: every live inquiry, where it stands, and what Mate has already done about it.
Acme Sales Kickoff
✦ Mate routed as hotMidwest Dealers
✦ Brief structuredGartner Offsite
✦ Opened 3× · high intentVertex Summit
✦ Mate answering QsHelix Partners
✦ Counter suggestedNorthstar AGM
✓ CRM updatedThe one rule of Hippo Mate
In every Hippo Rev story, the pressure of group sales falls on Mate's shoulders, not your team's. He does the heavy lifting — the capture, the build, the chase — so the only thing your Director of Sales does is close.
Before Hippo Mate · your DOS
Drowning in RFP admin, racing the 4-hour clock, missing inquiries overnight.
With Hippo Mate · always on
Every inquiry caught, every proposal built, every follow-up sent — automatically.
A day with Hippo Mate
Here's what Mate handles at each stage of a group inquiry — so your seller only steps in to do the human part.
Catches the inquiry
The RFP lands; Mate captures it and structures the brief in seconds.
Pulls the context
He gathers rates, availability, and past history for this account.
Drafts the proposal
A branded proposal microsite is built and waiting for your seller to review.
Answers the planner
Ask AI fields questions 24/7 from your property's own policies.
Holds the thread
Comments, revisions, and counter-terms stay on the proposal, in sync.
Flags engagement
Mate flags for your team the moment a planner is ready to talk.
Sends the chase
No reply? Mate follows up at the perfect moment, on his own.
Updates the CRM
Every status writes back to HubSpot automatically.
Sharpens next time
He learns what won the deal and improves the next proposal.
A day with Hippo Mate
Here's what Mate handles at each stage of a group inquiry — so your seller only steps in to do the human part.
Catches the inquiry
The RFP lands; Mate captures it and structures the brief in seconds.
Pulls the context
He gathers rates, availability, and past history for this account.
Drafts the proposal
A branded proposal microsite is built and waiting for your seller to review.
Answers the planner
Ask AI fields questions 24/7 from your property's own policies.
Holds the thread
Comments, revisions, and counter-terms stay on the proposal, in sync.
Flags engagement
Mate flags for your team the moment a planner is ready to talk.
Sends the chase
No reply? Mate follows up at the perfect moment, on his own.
Updates the CRM
Every status writes back to HubSpot automatically.
Sharpens next time
He learns what won the deal and improves the next proposal.
Got questions?
Is Hippo Mate a chatbot?
No — Mate is an agent, not a chatbot. He doesn't just answer prompts; he carries out the work. He captures inquiries, builds proposals, replies to planners, negotiates, updates your CRM, and chases follow-ups end to end — taking real action across the group-sales lifecycle.
Where does Mate get his answers?
Does Mate replace my sales team?
What does Mate connect to?
How fast can Mate respond to an RFP?
Ready when you are
While competitors are still drafting their PDF, your proposal is already live — already answering, already being forwarded to the decision-maker.
Build my first living proposal →That's the 72% first-responder rule, won.
