Your hotel tech stack doesn't close the deal. Your sellers do.
PMS, CRM, RMS, Cvent, HotelPlanner, Delphi, Outlook — your team stitches them together by hand on every group lead. Hippo Rev runs the workflow across those systems so your team can capture demand, respond faster, and win more group business.
Built for VP Sales and Directors of Sales at full-service hotels and management companies.
You don't have a demand problem. You have an execution problem.
The demand is already in your inbox. It's in Cvent. It's on HotelPlanner, Groups360, the form on your site, and your front desk line. The problem isn't finding group business. It's moving the deal fast enough across your systems to win it.
Corporate hotel RFPs go unanswered.
ReadyBid 2025 benchmark. When your team can't keep up with intake across seven inboxes, the best leads die before a seller ever sees them.
Of RFPs are awarded to one of the first three responders.
Cvent Supplier Network data, 2023. Speed gets you on the shortlist. Completeness and pricing get you the booking — and both require cross-system coordination.
Of a seller's week is lost to admin, not selling.
Salesforce State of Sales 2024 (n=5,500, cross-industry). In hotels, that admin is context-switching across PMS, CRM, Cvent, RMS, and email to move a single deal.
You already own the systems group sales needs. 69% of hoteliers say integrating them is their top tech challenge(Hospitality Technology 2024 Lodging Technology Study) — what's missing is the layer that runs the motion between them. Hippo Rev is built to do that work.
Capture. Convert. Grow. One platform runs all three.
A deal moves through three stages, from first inquiry to closed revenue and pipeline growth. Your stack owns the records. Hippo Rev runs the motion.
Capture
Inbound leads go out the door.
Group inquiries land in seven places - Cvent, HotelPlanner, email, front desk, website forms. No system unifies the intake, so leads fall through the cracks before a seller sees them.
- Every inquiry captured across every channel
- Auto-qualified against your ICP on arrival
- Routed to the right seller, instantly
Convert
Proposals take hours when they should take minutes.
Pricing lives in the RMS. Availability lives in the PMS. Meeting space details live on the website. Sellers copy-paste across five systems to draft one proposal - then wait on Slack for the RevMgr to confirm the rate.
- Complete proposals drafted in under 30 minutes
- Pricing and availability pulled from your stack automatically
- Every proposal reviewed and sent by your seller
Grow
Follow-ups die in memory. Pipeline runs dry.
After the proposal goes out, no system tracks the planner - sellers forget to follow up, deals go cold quietly. And there's no time left to find new accounts. The same clients book the same dates. Pipeline never grows.
- Real-time engagement signals on every open proposal
- Auto-triggered follow-ups when planners show intent
- Re-engage old leads and past customers
You did not take this job to format proposals.
You took this job to sell. To walk planners through the ballroom. To negotiate rates. To build the relationships that book repeat business. But your Tuesday starts at 7am with 60 new inquiries across four channels, and by 5pm you've spent the day in Word documents. Hippo Rev is built to give your job back.
12x
Minutes to first response. Hours to complete proposal. Your hotel is the first one planners hear back from.
100%
Nothing leaks. Your team sees every opportunity, not just the ones that landed in the right inbox.
90%
The platform handles the grunt work. Your team spends their time on calls, site visits, and negotiations.
25%
Speed, proposal quality, and follow-through compound. Your GBR looks different.
We went from scrambling across inboxes to responding the same day with complete proposals. For the first time in my career, I have actual visibility into pipeline, and our win rate is climbing.
100%
18h
3.2x
How a deal moves through the platform.
A group inquiry doesn't arrive as a single event - it arrives, gets qualified, waits on details, gets priced, gets presented, gets tracked, and gets followed through. Hippo Rev runs that pattern across every deal.
Morning
Inquiry arrives
Anywhere. Any channel.
Cvent, HotelPlanner, email, front desk phone, website form, LinkedIn, ChatGPT. Captured, deduped, timestamped.
Within the hour
Qualified & enriched
Scored. Gaps closed.
Auto-scored against your ICP. Missing F&B, dates, or block details chased automatically - proposal held until complete.
Same morning
Proposal built
Pricing. Space. Tour.
Pricing pulled from PMS + RMS. Meeting space mapped to the event. Interactive walkthrough built. Ready for review.
Same day
Seller moment
Review. Adjust. Send.
Your seller opens their laptop. The proposal is ready. They review, adjust what matters, and send. The deal gets their judgment - not their admin time.
Through close
Every signal tracked
Intent. Questions. Next step.
Shared deal room holds the conversation. Real-time engagement signal. 24/7 planner Q&A. Stalled deals re-engaged.
The platform that runs the deal your stack was never built to move.
Opera, Delphi, IDeaS, Cvent, HotelPlanner, Outlook - each system is excellent at its slice. None was built to move a deal from inquiry to booked. Hippo Rev runs the workflow across the systems you already use, reads and writes across the stack, and keeps humans in control of decisions.
Point solutions fix one handoff. Only a platform runs the whole deal.
Coordination
13 AI agents working in sequence across Capture, Convert, and Grow.
Orchestration
Reads from and writes to Opera, Delphi, IDeaS, Cvent, and your email in real time.
Human control
Every proposal reviewed by a seller before it leaves. Every pricing decision auditable.
Questions you will ask
The six questions every DOS asks us first.
We already have Cvent. How is this different?
Hippo Rev is an AI sales agent with specialized AI Agents that handle your complete hotel sales workflow from inquiry to close. This includes capturing leads, completing missing details, generating proposals with personalized videos, and automating follow-up.
We already have Delphi or Amadeus. How do you fit?
Currently, yes. We have built Hippo Rev specifically for hotel and hospitality sales teams. Our AI Agents understand RFPs, group business, event planning, and property-specific workflows. We will expand to other industries in the future.
Is this AI going to replace our sales team?
Most hotel teams are up and running in 15-30 minutes. Connect your Cvent, email, and PMS. HippoRev starts working immediately.
Our RFPs are too custom. Can AI actually handle them?
Yes. We have integrations with Opera, Delphi, Event Temple, and other hospitality systems for real-time pricing and availability.
How accurate is the pricing?
Absolutely. SOC 2 Type II certified, ISO 27001 certified, GDPR compliant, and enterprise-grade encryption. Your property data is never used to train AI models.
Will IT block this?
Hippo Rev is the only platform with AI Agents that auto-complete missing RFP details, generate video proposals with virtual tours, and provide real-time engagement intelligence. Complete workflow automation, not just a proposal tool.
See exactly where
AI sales agent for hotel group sales
Follow us
AI sales agent for hotel group sales
Company
