{{first_name}}, you took this role to close deals. Not to inherit someone else's broken process.
Congratulations on the new role at {{company_name}} . You've got {{portfolio_size}} properties, a pipeline you can't see yet, and a team that's talented but buried in admin.
Results that drive revenue.
12x FASTER
RFP Response Time
25% HIGHER
Win Rate on Group Business
100% CAPTURED
Every Inquiry Answered
90% LESS
Manual Admin Work
Sound familiar?
Every Director of Sales who starts a new role discovers the same things in the first month. You’re not alone in this.
Week 1
“I’m spending more time figuring out the filing system than actually talking to planners. Where are all the proposals? Who followed up on what?”
Week 2
“An RFP came in Friday and nobody responded until Tuesday. We lost it. I don’t even know how many we’ve been losing like this.”
Week 3
“I’m hand-writing proposals that look identical to every other hotel’s PDF. My property is unique — our proposals should be too.”
Week 4
“My GM asked me for a pipeline report. I had to pull numbers from three spreadsheets and two email threads. It took half a day.”
You can fix all of this before your first quarterly review
Not with more hours. Not by working weekends. With AI agents that handle the parts of this job that shouldn’t be manual.
Here's how it works →Stop losing RFPs to your inbox
You know that sinking feeling when you find out an RFP satunanswered for 3 days? Lead Catcher makes sure that never happensagain. Every inbound lead — Cvent, email, web form — captured androuted automatically.
- The Friday afternoon RFP? Captured before you leave for theweekend
- The inquiry that came in during a site visit? Already in your pipeline
- Your GM will never ask "did we respond to that?" again
With every lead captured, now make your response the one
planners remember...
Send proposals that actually stand out
Your {{Property Type}} properties have incredible spaces. Why does your proposal look like a rate sheet? Hippo Rev drafts personalized proposals with video walkthroughs in 20 minutes. Yourplanner sees your ballroom, not a PDF.
- 20-minute turnaround — you'll be the first to respond, every time
- Video proposals that show your spaces in motion
- Planners remember the hotel that showed them a video, not the onethat sent page 47 of a Word doc
Walk into your GM's officewith real numbers
No more half-day spreadsheet exercises. One dashboard showing every deal, every planner engagement, every property'sperformance. When your GM asks "how's the pipeline?" you pull it upin 10 seconds.
- Real-time pipeline you can show your GM anytime
- Know which planners are actively engaged — follow up at the rightmoment
- Your first quarterly review? You'll have the data to back up everynumber
See what planners experience when you send a Hippo Rev proposal
Not a PDF. An interactive, branded experience that makes planners want
to book your property. Fully customized for each hotel in {{company_name}} 's portfolio.
Questions new Directors of Sales ask us
I just started — is this the right time to bring in a new tool?
It’s the best time. You haven’t built habits around the old process yet. Properties that adopt AI-powered tools during leadership transitions see 40% faster ramp-up than those who wait. You’ll have results before your first quarterly review.
Will this make me look like I’m replacing my team?
The opposite. Your team will thank you. Hippo Rev handles the admin they hate — formatting proposals, chasing missing RFP details, compiling pipeline reports. They get to spend more time doing what they’re actually good at: building relationships and closing deals.
How do I pitch this to my GM?
Lead with revenue recovery, not technology. The pitch is: “We’re losing $X per year from missed and slow RFPs. This tool pays for itself by capturing revenue we’re already generating but not closing.” We’ll help you build the business case with your actual portfolio numbers.
What happens to the proposals my team has already sent?
Nothing changes with your existing deals. Hippo Rev starts capturing new inbound RFPs from day one. There’s no migration of old data required. Your team keeps working their current pipeline while Hippo Rev handles everything new.
Does it work with our existing PMS and sales systems?
Yes. Hippo Rev layers on top of Opera, Cloudbeds, Mews, Delphi, Event Temple, and all major hospitality systems. No rip-and-replace. No data migration headaches.
How long does it take to get my properties live?
Most properties are capturing RFPs within the first week. Full proposal automation is typically live within 2 weeks. Your entire portfolio can be up and running in 30 days.
What if I only want to start with one or two properties first?
That’s exactly what most Directors of Sales do. Start with your highest-volume property or the one that’s struggling most. Prove the results, then expand to the rest of the portfolio.
AI sales agent for hotel group sales
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